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QuickBooks MCP

Get your AI data analyst for QuickBooks financial analysis with the Coupler.io MCP server. Ask AI to examine cash flow, track expenses, and generate financial insights through natural language conversations.

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Why to use the QuickBooks MCP

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Use case 1

Examine profit margins by asking AI to analyze revenue by customer, product categories, and time periods to identify your most profitable business segments.
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Use case 2

Track outstanding payments by requesting AI to analyze accounts receivable aging, identify slow-paying customers, and calculate days sales outstanding for better cash management.
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Use case 3

Monitor expense trends by having AI categorize spending patterns, compare budget versus actual costs, and highlight unusual expenditures across different departments or projects.
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Use case 4

Generate financial reports by asking AI to create profit and loss summaries, balance sheet analysis, and cash flow projections for stakeholder meetings.

What data you can get with the QuickBooks MCP

  • Accounting & Financials (e.g., Invoices, Payments, Bills, Credit Memos, Journal Entries, Sales Receipts, Refund Receipts, Deposits, Transfers)
  • Contacts & Users (e.g., Customers, Vendors, Employees)
  • Inventory & Items (e.g., Items)
  • Tax & Currency (e.g., Tax Rates, Tax Codes, Tax Agencies)
  • Time & Projects (e.g., Time Activities, Classes, Departments)
  • Setup & Configuration (e.g., Accounts, Terms, Payment Methods)
  • Reports (e.g., Profit and Loss, Balance Sheet, Cash Flow, Accounts Receivable, Accounts Payable, Sales Reports, Budget Reports)

How does MCP work?

1

Step #1

Set up a data flow in Coupler.io by connecting your QuickBooks.
2

Step #2

Proceed to the MCP Server page in Coupler.io and follow the instructions there.
3

Step #3

Ask AI about your QuickBooks - get insights, reports, trends, or charts just by typing your question.
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    Frequently asked questions
    The Coupler.io MCP (Model Context Protocol) server functions as a connector linking your QuickBooks accounting data with AI capabilities. This technology allows AI systems like Claude to access, examine, and work with your financial information through conversational interactions. Rather than manually creating reports or wrestling with complex accounting software, you can ask your AI assistant direct questions about your financial data and receive immediate analysis, calculations, and business insights.
    Coupler.io MCP connects with any data source from their platform, providing access to more than 70 integrations. This includes accounting platforms like QuickBooks, Xero, and Stripe, plus business tools such as Salesforce, HubSpot, Google Sheets, Microsoft Excel, and many others. The platform continuously adds new integrations to support diverse business needs.
    No technical skills or complex query languages are needed to interact with your data. The setup process is designed to be user-friendly with simple configuration steps. You need to be on at least the Professional plan and have data flows configured in Coupler.io. You can then talk to your data naturally without needing to learn SQL or complex technical skills.
    The system ensures security through personalized access tokens that only you can create via the Coupler.io web platform. Your financial data stays completely private unless you deliberately share access tokens. The AI processes the summarized financial insights rather than individual transaction details, and your business data never trains AI models. Coupler.io employs comprehensive security measures to protect your financial information and data transfers from breaches, unauthorized access, and security threats. Your QuickBooks data remains secure and completely under your control.
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